Increase email productivity using Office 365

Outlook Productivity suite

Everyone uses email and being more productive can enhance your career. In today’s work environment, email is a mission critical application.

Outlook is a great communication tool. You can load Outlook on your PC, Mac, or mobile device. Here are some of the key task you can do with Outlook:

  • Manage appointments using calendar features.
  • Share files via the cloud such as One drive application.
  • Stay productive and connected any where in the world.
  • Organize email to focus on key messages.
  • Use @mentions to get someones attention

How to add @mentions – In the body of the email, add the @ symbol and the first few letters on users name. Outlook will offer a list of contacts to added. This will get the readers attention and probably a response.

Managing your calendar and contacts in Outlook

When scheduling meeting and appointments use the calendar assistant. The calendar scheduling assistant allows you to see when attendees and rooms are available. The bars in the times field will indicated when attendees are busy or free. The rooms tab on the right well let you know when rooms are available. This will make scheduling meeting pain free.

How to collaborate using Outlook

Outlook allows users to share a file attachment so you can collaborate on data files with others. In Outlook, select attach file for email message. Files with a cloud icon are stored in the cloud, such as OneDrive application . This allows multiple uses to make changes to file, enhancing collaboration.

How to setup and online meeting with notes

To setup an online meeting, in Outlook select Skype meeting and choose date and time. Note, you have to be logged into Skype to setup the online meeting. This inserts a link that attendees can use to join/access meeting.

To setup up meeting notes, select meeting notes on Outlook ribbon bar. This allow you to select an OneNote notebook to document minutes for your meeting.

Outlook is an amazing productivity tool. For additional useful tips, please subscribe. We will provide great productivity tips for our valued readers. Thank you and much appreciated.